Administrative Assistant
3.
0 Quick Apply Full-time 1 day ago Full Job Description Administrative Assistant Cabanillas & Associates, P.
C.
Queens, New York The candidate must be self-motivated, articulate, have experience in customer service, and have an attention to detail while balancing a sense of urgency.
The job responsibilities include:
Answer In-Coming Calls/Review Voice Mails Direct and Transfer Clients to Correct Staff Member Confirm Client/Prospect Appointments Schedule CM/PM appointments Keep Log-In Sheet for clients & walk-Ins Note Client Arrival in Calendar & Practice Master Confirm Client Contact Information & assist with client intakes Communicate clients Arrival to proper parties Copy/Scan/Save to WD & email all client documents Receive CA/CC/Money Order Payments Submit Payment Info/copies to Accounting Department Enter all Journal Notes/Macros to PM after client Interactions Enter all billable/non- billable T-Codes to PM Open PM ID's & Matters for New Retainers/Prepare for finance Draft retainers when asked Meet with clients at front desk to sign BK petitions, immigration forms, Affidavits, Retainers, and ACH as needed Explain to clients documents needed for case Email Team with Urgent Matters Review instalment tabs/AR as needed Review walk-in client case details Notify and Inform Supervisor of any Abnormalities Satellite offices:
prepare & send interoffice to WP (money, documents, retainers, etc) Follow up with No Show Appointments Keep track of Lead Docket Appointments & enter walk-ins in calendar Schedule client meetings with Liaisons for collection/BK Analysis Satellite offices:
Receive Packages & distribute mail Update & Enter Lead Docket appointments/reply to ongoing text messages Manage Office:
Equipment, Hot & Cold, Janitorial needs, Computer/Phone Issues.
Make sure lobby is presentable Job Type:
Full-time All Administrative Assistants are required to work two weekends every month (more if requested)
Experience:
Administrative Support:
1 year (Required) Education:
High school or equivalent (Required) Language:
Spanish (Required) Job Type:
Full-time
Benefits:
401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Weekend availability COVID-19 considerations:
All employees must wear face mask/covering while at work.
Education:
High school or equivalent (Required)
Experience:
Customer service:
1 year (Required) Microsoft Office:
1 year (Required) Language:
Spanish (Required) Work Location:
One location Work Remotely:
No Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Quick Apply Full-time 1 day ago Full Job Description Administrative Assistant Cabanillas & Associates, P.
C.
Queens, New York The candidate must be self-motivated, articulate, have experience in customer service, and have an attention to detail while balancing a sense of urgency.
The job responsibilities include:
Answer In-Coming Calls/Review Voice Mails Direct and Transfer Clients to Correct Staff Member Confirm Client/Prospect Appointments Schedule CM/PM appointments Keep Log-In Sheet for clients & walk-Ins Note Client Arrival in Calendar & Practice Master Confirm Client Contact Information & assist with client intakes Communicate clients Arrival to proper parties Copy/Scan/Save to WD & email all client documents Receive CA/CC/Money Order Payments Submit Payment Info/copies to Accounting Department Enter all Journal Notes/Macros to PM after client Interactions Enter all billable/non- billable T-Codes to PM Open PM ID's & Matters for New Retainers/Prepare for finance Draft retainers when asked Meet with clients at front desk to sign BK petitions, immigration forms, Affidavits, Retainers, and ACH as needed Explain to clients documents needed for case Email Team with Urgent Matters Review instalment tabs/AR as needed Review walk-in client case details Notify and Inform Supervisor of any Abnormalities Satellite offices:
prepare & send interoffice to WP (money, documents, retainers, etc) Follow up with No Show Appointments Keep track of Lead Docket Appointments & enter walk-ins in calendar Schedule client meetings with Liaisons for collection/BK Analysis Satellite offices:
Receive Packages & distribute mail Update & Enter Lead Docket appointments/reply to ongoing text messages Manage Office:
Equipment, Hot & Cold, Janitorial needs, Computer/Phone Issues.
Make sure lobby is presentable Job Type:
Full-time All Administrative Assistants are required to work two weekends every month (more if requested)
Experience:
Administrative Support:
1 year (Required) Education:
High school or equivalent (Required) Language:
Spanish (Required) Job Type:
Full-time
Benefits:
401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Weekend availability COVID-19 considerations:
All employees must wear face mask/covering while at work.
Education:
High school or equivalent (Required)
Experience:
Customer service:
1 year (Required) Microsoft Office:
1 year (Required) Language:
Spanish (Required) Work Location:
One location Work Remotely:
No Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
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